New Hire Online Reporting
Contents:
General Information
Nevada encourages employers to submit their New Hire reporting online. New Hire reporting is due within 20 days of an employee being hired or rehired. New Hire information is used by the Child Support Enforcement Program to locate parents who are not paying legally required child support.
If you do not report online, learn How must New Hire information be reported.
Online (FTP) Submission
To report New Hire information via secure File Transfer Protocol (FTP), you must establish a user ID and password. Please call the New Hire Unit at 775-684-6370, or toll free at 888-639-7241, for details.
Reporting Specifications
When submitting New Hire information online through secure FTP, use the following specifications.
| Field Name | Type | Size | Position | Required/ Optional |
Remarks |
|---|---|---|---|---|---|
| Employee SSN | N | 9 | 001-009 | Required | As Reported by employee. |
| Employee First Name | A | 16 | 010-025 | Required |
At least one character. No special characters. |
| Employee Middle Name | A | 16 | 026-041 | Optional |
If non-blank, must be at least one character. No special characters. |
| Employee Last Name | A | 30 | 042-071 | Required |
At least one character. No special characters, except for hyphen. |
| Employee Street Address (line 1) | A/N | 40 | 072-111 | Required | Non-blank. |
| Employee Street Address (line 2) | A/N | 40 | 112-151 | Optional | If address line is less than 40 characters, do not concatenate into one line. |
| Employee Street Address (line 3) | A/N | 40 | 152-191 | Optional | |
| Employee City | A | 25 | 192-216 | Required |
At least two characters. No special characters, except for hyphen. |
| Employee State | A | 2 | 217-218 | Required | Valid state or territory abbreviation. |
| Employee Zip (1) | N | 5 | 219-223 | Required | Must be numeric. |
| Employee Zip (2) | A/N | 4 | 224-227 | Optional | If present, must be numeric. |
| Employee Foreign Country Code | A/N | 2 | 228-229 | Required, if foreign address | Refer to US Dept of Commerce FIPS Code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April 1995). |
| Employee Foreign Country Name | A/N | 25 | 230-254 | Optional | If present, at least two characters. |
| Employee Foreign Zip Code | A/N | 15 | 255-269 | Optional | |
| Employee Date of Birth | A/N | 8 | 270-277 | Optional | If present, must be numeric Format - YYYYMMDD. |
| Employee Date of Hire | A/N | 8 | 278-285 | Required | If present, must be numeric Format - YYYYMMDD. |
| Employee State of Hire | A | 2 | 286-287 | Optional | Valid state or territory abbreviation. |
| Employer Federal EIN | N | 9 | 288-296 | Required | Federal Employer Identification Number. |
| Employer State EIN | A/N | 12 | 297-308 | Optional |
If FEIN is not available, send the State EIN. If present and less than 12 characters, left justify. |
| Employer Name | A/N | 45 | 309-353 | Required | At least two characters. |
| Employer Street Address (line 1) | A/N | 40 | 354-393 | Required | FEIN address from W4. |
| Employer Street Address (line 2) | A/N | 40 | 394-433 | Optional | If address line is less than 40 characters, do not concatenate into one line. |
| Employer Street Address (line 3) | A/N | 40 | 434-473 | Optional | |
| Employer City | A | 25 | 474-498 | Required | At least two characters |
| Employer State | A | 2 | 499-500 | Required | Valid state or territory abbreviation. |
| Employer Zip (1) | N | 5 | 501-505 | Required | Must be numeric. |
| Employer Zip (2) | A/N | 4 | 506-509 | Optional | If present, must be numeric. |
| Employer Foreign Country Code | A/N | 2 | 510-511 | Required, if foreign address | Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April 1995) |
| Employer Foreign Country Name | A/N | 25 | 512-536 | Optional | If present, at least two characters. |
| Employer Foreign Zip Code | A/N | 15 | 537-551 | Optional | |
| Employer Opt Street Address (line 1) | A/N | 40 | 552-591 | Optional | The optional address will be blank if only collecting one address. If there is a second address, it should be the address where child support orders should be sent. |
| Employer Opt Street Address (line 2) | A/N | 40 | 592-631 | Optional | If address is less than 40 characters, do not concatenate into one line. |
| Employer Opt Street Address (line) | A/N | 40 | 632-671 | Optional | |
| Employer Opt City | A | 25 | 672-696 | Optional | If present, at least two characters. |
| Employer Opt State | A | 2 | 697-698 | Optional | If present, valid state or territory abbreviation. |
| Employer Opt Zip (1) | A | 5 | 699-703 | Optional | If present, must be numeric. |
| Employer Opt Zip (2) | A | 4 | 704-707 | Optional | If present, must be numeric. |
| Employer Opt Foreign Country Code | A/N | 2 | 708-709 | Optional | Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April, 1995). |
| Employer Opt Foreign Country Name | A/N | 25 | 710-734 | Optional | If present, at least two characters |
| Employer Opt Foreign Zip Code | A/N | 15 | 735-749 | Optional | |
| Federal Filler | A | 50 | 750-799 | Spaces – To be used for future Federal versions. | |
| State Filler | A | 101 | 800-900 | Spaces – To be used for future State versions. | |
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